Women in Film and Television (UK) Limited
Company Number: 2488927
We are Women in Film and Television (UK) Limited of First Floor, 92/93 Great Russell Street, Great Russell Street, London, WC1B 3PS (Company Number: 2488927) (“WFTV”, “we”, or “us”).
If you are not satisfied with our response or you believe our use of your information does not comply with data protection law, you can make a complaint to the UK regulator in relation to data privacy, being the Information Commissioner. See www.ico.org.uk for more information.
What information do we hold
The information we hold on you and how we use it will vary depending on the nature of your relationship with us.
We will collect, process and store personal information about you, which may include your name, date of birth, address, contact details, occupation and gender, as well as details of our interactions and correspondence with you.
Most of the information described above comes directly from you either during the registration process when becoming a member of WFTV (a ”Member”), or by your direct submission of personal data to the Site. However we do obtain some information from third parties, for example from the external event booking agency Eventbrite and the online survey tool SurveyMonkey.
We require certain banking information from our Members in order to process membership payments. However we do not store customers’ card details – these details will be used for the sole purpose of completing a purchase/booking/subscription, and will not be stored either electronically or physically within WFTV.
How and why do we use your personal information?
We process your personal information in order that WFTV can perform its everyday functions. We only use this information for the purpose of legitimate interests being pursued by us in relation to the services that we provide. For example, we will use your information:
- to assist us in setting up and managing your account and maintaining membership details;
- to inform you about any services or products which WFTV may choose to offer Members from time to time;
- to contact you to discuss our services (and any changes to them);
- in order to make available to you promotional or other relevant information, products or services from WFTV, its affiliates and their marketing partners;
- to respond to any questions or concerns you have raised;
- to deal with administrative matters such as invoicing and membership renewal; and
- to otherwise carry out our obligations arising under a contract and to enforce the same.
We will not use your information for any other purposes unless we are required to do so by law, in connection with any legal proceedings, or in order to establish, exercise or defend our legal rights.
Who do we share your information with?
Your information will be shared internally amongst our staff but they will only use it to carry out their duties in line with the purposes set out above. We will need to share your personal information with others from time to time, including:
- our group’s service providers and those who provide and support our management and data storage systems;
- our professional advisers, such as our accounting and legal advisers where they require that information in order to provide advice to us; and
- any other regulatory authority in accordance with our legal obligations.
Applicants for membership are required to complete a registration form on the Site. When this form is submitted by the applicant, only the forename, surname and occupation will be made available in the Member directory. All other information (including e-mail address and phone number) will remain private. Should you choose to do so, you may opt to make further information available for other WFTV members to view within the Member profile section. You may also opt out of having your name and occupation in the Member directory by logging in to your member profile and amending your account settings.
We will also disclose your personal information if we are required to do so by law or to a law enforcement agency.
Where is your information stored?
Your personal data will be stored locally by us but may also be stored and backed up on servers located outside of the European Economic Area. We ensure that your data is protected in these countries by requiring the recipients of your data to enter into standard contractual clauses which have been approved by the European Commission or by relying on an alternative safeguard in accordance with applicable data protection legislation.
How long will we keep your information?
Members’ data will be retained on our content management system (WordPress) for a period of one year from expiration of membership. Following this period, all data will be deleted.
Any materials received from job applicants, in the case where the application is unsuccessful, will not be retained beyond one year from point of application.
You have the following rights regarding your information:
|Rights||What does this mean?|
|1. Right to be informed
|3. Right to rectification||You are entitled to have your information corrected if it is inaccurate or incomplete.|
|4. Right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|5. Right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|6. Right to data portability||You have the right to obtain and reuse your personal data in a structured, commonly used and machine readable format in certain circumstances. In addition, where certain conditions apply, you have the right to have such information transferred directly to a third party.|
|7. Right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful).|
Right to object to processing: In addition to the above rights, you also have the right to object to certain types of processing, in certain circumstances. In particular, the right to object to the processing of your personal data based on our legitimate interests grounds (including processing for direct marketing).
We endeavour to take all reasonable steps to protect your data against unauthorised access by third parties but cannot guarantee the security of any data you disclose online. By using the Site you accept the Internet is not entirely secure and you acknowledge and agree that, to the fullest extent permitted by law, we shall not be held responsible for any loss, unauthorised use, distribution, damage or destruction of personal data.
Governing Law and Disputes